Attendees

Ping (Chair), Dan (Secretary,) Edil, Marina, Sara, Naomi, Emma

Fright Night planning

Setting up

• Use SPA Team WhatsApp group to communicate about prepping for the event
• Ping to ask parents who do not wish to be involved in the event to be temporarily taken out of the group
• Community room is available from 12pm
• Hall is available from end of school

Fundraising

• Pay What You Can entrance fee
• No suggested donation amount, just a sign stating that all activities are free and reminding people where the money goes
• Food & snow cones are paid for, all other activities are free

Decorations

• Glowing ghosts
• Plastic milk bottles painted with ghosts & internally lit with battery tealights
• Balloon & crepe paper spiders
• Sticky black paper to be sourced at the Craft Project
• Skeletons (Rooma?)
• Pompoms (Rooma?)
• Cut outs and applying time – TBD

Food

• Pizza, mac & cheese, hot dogs and oven fries
• Spooky green drinks and cordial (Ping and Marina)
• Cake donations from parents

Outdoor activities

• Spooky Trail (Sara LT, Ally?)
• Volunteers needed to prepare questions and props
• 3 volunteers needed to supervise the area
• Treasure hunt in upper playground only
• Lower playground & wooded area will be closed off to make it manageable
• Could be Shipwreck theme
• 8 questions whose answers will be found throughout KS1 playground
• Prize for completion TBD
• Sara LT to coordinate volunteers
• Pumpkin carving competition
• Pumpkins to be brought on the day
• Pumpkins will be displayed on the picnic table underneath the tree in KS1 playground
• Ms Reid will inform participants where to take their pumpkins
• The winning pumpkin will be decided by vote (Rooma to organise)
• Rooma to manage the table?
• Squidgy brains (Gemma)
• Ask the Mummy 1 volunteer needed to be the Mummy!
• Mummy-dressed adult walks around with two buckets – one with questions for kids to pick and answer, one with candies when the question is answered properly
• Figure out a way for adult to know answers without giving clue away to kids
• Ping to provide her list of questions
• Sara LT to coordinate prep

Indoor activities

• Face painting (Olivia) + 2 volunteers needed
• Donation bucket so parents can contribute towards the paint
• 3 fixed designs for them to choose from
• Glitter tattoos 1 volunteer needed
• Craft table 2 volunteers needed
  • Sara LT to coordinate
  • Bat in a night sky
    • White paint blown through straws onto bat template
  • Ghost tassles
  • Hanging Ghosts paper spirals
• Dracula blood tasting game? 1 volunteer needed
• Pumpkin bowling 1 volunteer needed
• Knocking over toilet roll ghosts
• Sara LT to coordinate prep
• Apple bobbing 1 or 2 volunteers needed
• Knocking the Zombie’s Head off
• Stall made & run by Cat
• Scary Dad in cupboard (Dan) + 1 volunteer needed to manage entrance
• Music from 6:30 Music playlists needed (Marco, Ben?)
• Thriller Dance Off starting at 6:40
• Led by Lucy, judged by Niall?

Stuff to acquire:

• Black balloons & crepe streamers for spider
• Large plastic milk bottles for decorations
• More fake tealights
• Sara LT to liaise with kitchen to get apples for bobbing
• Naomi to ask Sarah if Tesco vouchers are available for food

Stuff to organise / make

• Info poster listing activities
• Photos of facepaint designs
• Sign up sheet outside office for additional volunteers
• Signs for Pumpkin Competition, Apple Bobbing, Scary Dad etc.
• Sara LT to send pics of corner spider and ghost milk bottles to Rooma
• Marina to provide milk bottles
• Scrap project run once all needs have been identified