Attendees
Ping (Chair), Dan (Secretary,) Edil, Marina, Sara, Naomi, Emma
Fright Night planning
Setting up
- Use SPA Team WhatsApp group to communicate about prepping for the event
- Ping to ask parents who do not wish to be involved in the event to be temporarily taken out of the group
- Community room is available from 12pm
- Hall is available from end of school
Fundraising
- Pay What You Can entrance fee
- No suggested donation amount, just a sign stating that all activities are free and reminding people where the money goes
- Food & snow cones are paid for, all other activities are free
Decorations
- Glowing ghosts
- Plastic milk bottles painted with ghosts & internally lit with battery tealights
- Balloon & crepe paper spiders
- Sticky black paper to be sourced at the Craft Project
- Skeletons (Rooma?)
- Pompoms (Rooma?)
- Cut outs and applying time – TBD
Food
- Pizza, mac & cheese, hot dogs and oven fries
- Spooky green drinks and cordial (Ping and Marina)
- Cake donations from parents
Outdoor activities
- Spooky Trail (Sara LT, Ally?)
- Volunteers needed to prepare questions and props
- 3 volunteers needed to supervise the area
- Treasure hunt in upper playground only
- Lower playground & wooded area will be closed off to make it manageable
- Could be Shipwreck theme
- 8 questions whose answers will be found throughout KS1 playground
- Prize for completion TBD
- Sara LT to coordinate volunteers
- Pumpkin carving competition
- Pumpkins to be brought on the day
- Pumpkins will be displayed on the picnic table underneath the tree in KS1 playground
- Ms Reid will inform participants where to take their pumpkins
- The winning pumpkin will be decided by vote (Rooma to organise)
- Rooma to manage the table?
- Squidgy brains (Gemma)
- Ask the Mummy 1 volunteer needed to be the Mummy!
- Mummy-dressed adult walks around with two buckets – one with questions for kids to pick and answer, one with candies when the question is answered properly
- Figure out a way for adult to know answers without giving clue away to kids
- Ping to provide her list of questions
- Sara LT to coordinate prep
Indoor activities
- Face painting (Olivia) + 2 volunteers needed
- Donation bucket so parents can contribute towards the paint
- 3 fixed designs for them to choose from
- Glitter tattoos 1 volunteer needed
- Craft table 2 volunteers needed
- Sara LT to coordinate
- Bat in a night sky
- White paint blown through straws onto bat template
- Ghost tassles
- Hanging Ghosts paper spirals
- Dracula blood tasting game? 1 volunteer needed
- Pumpkin bowling 1 volunteer needed
- Knocking over toilet roll ghosts
- Sara LT to coordinate prep
- Apple bobbing 1 or 2 volunteers needed
- Knocking the Zombie’s Head off
- Stall made & run by Cat
- Scary Dad in cupboard (Dan) + 1 volunteer needed to manage entrance
- Music from 6:30 Music playlists needed (Marco, Ben?)
- Thriller Dance Off starting at 6:40
- Led by Lucy, judged by Niall?
Stuff to acquire:
- Black balloons & crepe streamers for spider
- Large plastic milk bottles for decorations
- More fake tealights
- Sara LT to liaise with kitchen to get apples for bobbing
- Naomi to ask Sarah if Tesco vouchers are available for food
Stuff to organise / make
- Info poster listing activities
- Photos of facepaint designs
- Sign up sheet outside office for additional volunteers
- Signs for Pumpkin Competition, Apple Bobbing, Scary Dad etc.
- Sara LT to send pics of corner spider and ghost milk bottles to Rooma
- Marina to provide milk bottles
- Scrap project run once all needs have been identified