15th November 2018 Christmas Fair planning

Christmas Fair meeting notes

Hardship uniform fund

Naomi suggested raising our contribution for families struggling to buy school uniforms from £250 to £500.

We voted & agreed unanimously.

Stalls & Activities

  • Transfer the snowball
    • ACTION Somebody to run / take ownership
  • Guess the Weight of the Cake
    • Waiting for response from Nic Palmer
  • Nerf firing range
    • Waiting for response from Kate
  • Find the Joker
    • High stakes game to win the BMX
    • This could be installed next to the Raffle Ticket stall
    • ACTION Ask Sarah Burns if she’s up for it
  • Decorate a Tile / Decorate a Bauble / Decorate a Jar
    • ACTION Decide which to do
    • ACTION Somebody to run / take ownership
  • Badge Making
    • Sat & Asako are probably running a stall selling stuff
    • ACTION Somebody to run / take ownership!
    • ACTION Dan to check numbers of blanks / disks etc.
  • Elf Hunt
    • Illustrations of elves (or Mr Men?) hidden around the school
    • Kids have a checklist and tick off the ones they’ve spotted
    • ACTION Somebody to run / take ownership
  • Knock the head off the Christmas teacher
    • Cat has the equipment for this
    • ACTION Somebody to run / take ownership
  • Reindeer Dust making
    • Cat has the equipment for this
    • ACTION Somebody to run / take ownership
  • Mystery box
    • Use air-blower can to puff kids hands if they reach into the wrong hole
    • ACTION Get air-blower can
    • ACTION Get sweets for prizes
    • ACTION Somebody to run / take ownership
  • Hanging doughnuts
    • Very popular at Fright Night!
  • Guess the Teacher
    • ACTION Ask teachers (or ask Rory to ask teachers) for baby photos
    • ACTION Make display board & answer sheets
  • Pin the Antlers on the Reindeer
    • ACTION Somebody to make this
    • ACTION Somebody to run / take ownership
  • Glitter tattoos
    • ACTION Somebody to run / take ownership
  • Candy Cane limbo
    • No prize – limbo is its own reward!
    • ACTION Somebody to make the candy cane
    • ACTION Somebody to run / take ownership
  • Christmas Singalong
    • One at 4:15, one at 4:45
    • ACTION Print lyric sheets
    • ACTION Somebody to run / take ownership

Makers market stalls

  • Sell unwanted Tombola prizes at the market stalls
    • ACTION Ask a market stallholder to do this
  • Uniform Sale
    • ACTION Somebody to run / take ownership
  • There will be a new light outside
    • ACTION Tell stallholders in case they are worried about it being too dark
  • ACTION Ask for gazebos we can borrow
  • ACTION Make a sign explaining that 20% of money spent goes to Shacklewell Families
  • ACTION Ask sellers for a short biog we can print on signs

Food & drink

  • Mac n cheese, chips & pizza ran out at Fright Night – need more!
  • ACTION Ask if anyone can source food donations e.g. mince pies (no nuts!)
  • ACTION Ask for food contributions e.g. chilli
  • ACTION Ask Seb for wine for mulling
  • ACTION Ask Marina for cordial donation

Grotto

  • ACTION Source wristbands for entry

Decorations

  • Elina is making a Christmas wreath
  • ACTION Check with school about when they want decorations up
  • ACTION Somebody to make entry sign with price info [DAN]
  • ACTION Somebody to make handout with running order & map [DAN]
  • ACTION Somebody to make signs e.g. Grotto, Christmas Market…
  • ACTION Volunteers to make paper chains & snowflakes

Raffle

  • ACTION Make rota for selling raffle tickets & cards before and after school
  • ACTION Source box / bin for raffle ticket draw
  • ACTION Make fancy vouchers for non-physical prizes [DAN]
  • Raffle draw at 5:30?

Other actions

  • ACTION Source stamp for fair entry
  • ACTION Ask people to try and source donations for prizes / food & drink
    • Include list of current prizes to avoid duplication / asking the same businesses multiple times
    • ACTION Share our “begging letter” for people to use when sourcing donations
    • ACTION Leave copies of our begging letter with the office for people to use when sourcing donations

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